Employer of Record (EOR) in Poland

Hire in Poland in weeks, with no entity and full compliance from day one. We place you with the right vetted EOR partner, at pricing you will not get going direct, and stay on your side for the life of the relationship.

  • Independent advice
  • Vetted partners
  • Operational in days

What an Employer of Record does for you in Poland

An Employer of Record is a company that legally employs your Polish staff on your behalf. You choose the person and direct their work day to day. The EOR is the legal employer on paper, which is what lets you build a team in Poland without forming your own company.

In practice the EOR partner takes on everything that needs a Polish legal entity and local expertise: a compliant employme

01

Legal employer, on paper

A compliant Polish employment contract meeting all statutory requirements, with correct terms from day one.

02

Compliant from day one

Monthly payroll, income tax (wage tax) withholding, the five social insurance contributions, and all statutory filings to the tax office and insurance funds.

03

No entity required

Statutory benefits, annual leave, notice and severance under Polish employment law, and lawful onboarding and exits. You get a working team in days; the EOR carries the legal weight.

The route to your first Polish payslip

From first call to a compliant Polish hire at work, usually in weeks.

01 — Scope & quote

We map the role, salary, and start date, and come back with a clear all-in monthly cost. No guesswork, no hidden extras.

02 — Compliant contract

Your employment contract is drafted to Polish standards by the partner, and we sanity-check the terms and pricing before you sign. Compliant from day one.

03 — Onboard in days

A correct Polish contract is issued with all statutory terms from day one. Your hire can start in weeks.

04 — Payroll & compliance run

income tax and social contributions calculated and withheld, payslips issued, filings made to the tax office and insurance funds. You direct the work; the compliance just runs.

What EOR in Poland costs

Two parts: the statutory cost of employing someone, and the EOR partner fee. In Poland the statutory employer cost is substantial but predictable, and we make both transparent before you commit.

Employer social security

Only the retirement and disability portions (9.76% + 6.50%) are capped at the PLN 282,600 (2026) annual ceiling; accident insurance, the Labour Fund, and FGSP are not capped and apply to the full gross salary.

Minimum wage (2026)

PLN 4,806 per month (approximately PLN 31.40 per hour), effective 1 January 2026.

Income tax (employee)

Progressive Polish PIT: 12% up to PLN 120,000 of annual income, 32% above that threshold, with a PLN 30,000 tax-free allowance. Borne by the employee, not added to your cost.

EOR partner fee

A transparent per-employee monthly fee. We benchmark across our vetted network, typically 15 to 25% below going direct, and renegotiate for you at renewal.

Why run it through Bradford Jacobs

We know which EOR partners are genuinely strong in Poland, by sector and by complexity. We place you with the right one, at pricing you will not get going direct, and stay on your side for the life of the relationship.

Independent, not a single provider

We are independent: we assess what you actually need, place you with the right vetted partner, secure pricing you will not get going direct, and stay on your side to escalate or renegotiate. You get advice, not a product pitch.

  • Independent advice
  • Vetted partners only
  • On your side at renewal

Pricing you can’t get direct

The 19-22% employer social security range is fixed by law and identical whichever partner you use, capped once earnings pass PLN 282,600 a year. What is not fixed is the partner’s own fee on top of it. We benchmark that across our vetted network, typically 15 to 25% below going direct, and renegotiate it for you at renewal.

  • 15-25% below direct
  • Network benchmarking
  • Renegotiated for you

Straight to the top when it matters

When something needs resolving, and in global employment it sometimes does, you come to us. We escalate directly, past the helpdesk, to people who can actually move it.

  • Direct escalation
  • No support queues
  • Named account contact

Two decades across Europe

Two decades placing and managing EOR arrangements across Europe, with the local knowledge of Polish employment law, social insurance, and works-council obligations that keeps you compliant.

  • EOR specialists
  • Polish employment law
  • Risk removed

Built for conversion to your own entity

Many companies use EOR for 12 to 24 months, then move to their own sp. z o.o.. We plan that crossover and manage the transition when the economics justify it.

  • EOR to sp. z o.o. path
  • Transition managed
  • Crossover planning

Why Poland rewards getting compliance right from day one

Two things make Poland demanding for foreign employers: the depth of its employment regulation, and the cost of getting it wrong. An EOR gives you compliance certainty and speed without an entity.

Working time, leave & contracts

Poland is one of Europe’s most regulated labour markets. Employer social contributions run to approximately 19% to 22% of gross, works councils and strong dismissal protection apply, and the rules are enforced. An EOR carries all of that for you: the right partner keeps every hire compliant from day one, so the regulation becomes their problem to manage, not yours.

Operational in days, not weeks

Forming a Polish sp. z o.o. takes weeks (notarisation, commercial register entry, minimum capital), and you cannot legally employ anyone until it completes. An EOR removes that wait entirely: a compliant contract is issued and your hire starts in weeks. You prove the market first, then form an entity later only if the headcount justifies it. This is the real value of EOR in Poland: full compliance, reached at speed, with

Inside the Polish EOR package

One transparent monthly fee per employee covers all of this. No hidden extras.

Compliant Polish contract

A compliant Polish employment contract, issued and maintained for you.

Payroll, tax & social insurance

Monthly payroll run, with income tax and the five social insurance contributions calculated, withheld, and filed correctly each month.

Statutory benefits

All statutory benefits administered: annual leave, 33 days of employer-paid sick leave (14 for over-50s, then ZUS-paid), parental leave, notice and lawful exits.

Compliance & support

Ongoing HR compliance and a single point of contact, for the life of the engagement.

Your questions answered

Straight answers on how Employer of Record works in Poland.

Is my hire employed by Bradford Jacobs or by me?

Legally, your hire is employed by the Polish EOR partner we place you with, which is what keeps you compliant without an entity. Day to day they work for you: you set the work, the goals, the relationship. You get the team; the partner carries the legal employer obligations.

Usually within weeks once the role and salary are agreed, with a compliant Polish contract from day one. Compare that to forming a sp. z o.o. (notarisation, register entry, minimum capital), during which you cannot legally employ anyone.

Only the retirement and disability portions (9.76% + 6.50%) are capped at the PLN 282,600 (2026) annual ceiling; accident insurance, the Labour Fund, and FGSP are not capped and apply to the full gross salary. It is predictable, and we set out the full all-in figure (employer cost plus the transparent EOR partner fee) before you commit.

Yes, when done properly. The EOR is a real Polish legal employer meeting all employment law, social insurance, and tax obligations. The risk is using an under-resourced partner, which is exactly why we place you with vetted partners and stay on your side.

The compliant contract, monthly payroll (income tax and social insurance withholding), employer contributions, statutory benefits and leave administration, and ongoing HR compliance. We give you one all-in monthly figure up front, with no hidden extras.

Yes, and most companies do once the headcount and permanence justify it. We manage the transition from EOR to your own sp. z o.o., and can support the entity formation itself. Many use EOR for 12 to 24 months first.

Ready to hire in Poland?

Tell us the role and we will come back with a compliant, all-in monthly cost and the right partner, usually within a day. No entity, no lock-in, no pitch, just the fastest compliant way to get your person working in Poland.

Tax and labour data verified June 2026 (official Polish sources, PwC, OECD). Figures change; we confirm the current position when we scope your hire.