Slovenia Payroll Services

At Bradford Jacobs, we navigate the administration of the Slovenian payroll system for you. We do the work, so you do not have to.

Slovenian Payroll

Foreign companies planning to make their move see the potential, but must also be wary of the issues facing them. Operating payroll is among these issues … and foreign companies hiring staff in Slovenia must establish a legal entity in order to operate payroll for their staff.

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Recruiting in Slovenia opens the door to putting on the payroll a well-educated, skilled and productive workforce that helped boost the Gross Domestic Product by 11% in 2021 to €52.21 billion, according to the Slovenia Statistical Office; 88th in the world as per the International Monetary Fund. Per capita GDP of €24,770 (US$24,704) makes Slovenia the richest among CEE economies, underlining the potential of its consumer market.

Bradford Jacobs’ Professional Employer Organisation (PEO) and Employer of Record (EOR) systems and networks have all the answers to every question your company will encounter before you move into the economy … especially when it comes to operating payroll in Slovenia.

Bradford Jacobs will be at your side every step of the way with expert advice and guidance. Our specialists become your employees’ effective Employer of Record, while staff remain under your daily operational control.

  • Remote payroll: This option allows businesses to operate under a single payroll system, by adding employees in Slovenia to the parent company’s payroll. However, these employees must operate under different regulations, which is likely to cause problems.
  • Internal payroll: You may operate payroll for your subsidiary, especially if you are committed to growing your company’s presence in Slovenia. However, this does require hiring dedicated HR staff who understand Slovenia’s employment and compliance laws.
  • Slovenia payroll processing company: If you are considering outsourcing, then working with a Slovenian payroll company will help in processing your payroll – but not when it comes to compliance.
  • Slovenia payroll outsourcing: However, there is another option available that solves both concerns – by working with Bradford Jacobs. We can handle payroll and compliance for all your employees in Slovenia. We lift the administrative stress from your shoulders so you can focus on what you do best.

Foreign companies expanding into the Republic of Slovenia are entering a forward-looking nation that has successfully diversified and modernized since the 1990s into a largely privatized market economy.

Slovenia has fully integrated into European economy since joining the European Union in May 2004, and the Eurozone and Schengen Area three years later. Gross Domestic Product (GDP) of €52.21 billion in 2021 came after an 11% growth over 2020, according to figures from the Slovenia Statistical Office.

During 2021, individual sectors showing the largest increases were in manufacturing, 20%; wholesale and retail trade 10.7%; real estate activities and professional and technical service, both 6.2%. A healthy tourism market – four million tourists in 2021 representing a 20% annual increase – add to the potential bonuses of entering the Slovenian economy.

The demands are even greater where companies establish a subsidiary as their route into Slovenia – necessary where employers intend running the payroll after hiring staff.

The typical choice for a subsidiary is a private limited liability company, known as a (Družba z omejeno odgovornostjo, DOO), which is governed by the Slovenian Companies Act.

Once foreign companies start the incorporation process for their subsidiary, they need to prepare for onboarding their new employees and putting them on the payroll.

Registration procedures generally include:

  • The employer must register employees with the Employment Service of Slovenia (ESS)
  • Foreign employers can register non-Slovenian employees online
  • Foreign employees must register a place of residence with their local police and administrative unit within three days of arrival
  • Employers must obtain the employee’s Personal Identification Number (EMŠ0), essential for arranging banking, taxation, social security contributions and other transactions
  • Obtain employee’s Tax Identification Number (TIN) from the Slovenia Financial Administration (SFA) and register their employment

All entities established in Slovenia come under the Slovenian Companies Act. As a member of the European Union, companies incorporated in other EU states and those of the European Economic Area (EEA) can operate business in Slovenia under the Act on Services in the Internal Market. Foreign companies from outside the EU or EEA can operate only through subsidiaries or branches.

Establishing a private limited liability company is the most popular option for foreign companies moving into the Slovenian economy. This is a (Družba z omejeno odgovornostjo), generally known by the initials DOO and which is governed by the Slovenian Companies Act.

The DOO is a legal entity whose owner(s) can be one or more domestic or foreign legal and natural individuals. The owners or members are not responsible for covering the company’s liabilities

Registration generally requires the following steps:

  • Verify unique company name with the Business Register (PRS), which is managed by the Agency for Public Legal Records and Related Services (AJPES)
  • Minimum share capital for a DOO is €7,500 (US$7,316), which has to be deposited in a bank account before registration
  • Register documentation confirming deposit of required capital with the PRS
  • Register Articles of Association with the PRS, signed and notarized by all founders and giving details of company address, shareholders’ obligations and share contribution
  • Employers must register with the Employment Service of Slovenia (ESS) before starting operations
  • Obtain company Tax Identification Number (TIN) from the Slovenia Financial Administration (SFA) and register for income tax, corporate tax, indirect taxes and capital gains tax, plus social insurance contributions
  • Register a minimum of one shareholder and director
  • Documents must be in Slovenian

Note: A ‘simple’ DOO can be set up via the Slovenian Business Point portal via a digital certificate. All share contributions must be paid in cash before submitting application; a standard form of Memorandum and Articles of Association (which cannot be amended) must be adopted. In the case of a sole member, they must be on the Slovenian population register and also be the sole manager or director.

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