Professional Employer Organization (PEO) Services

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Professional Employer Organization

Germany, both geographically and economically, lies at the heart of Europe and is a key player in the European Union. Expanding into Germany leads the way to profit and opportunity, but the process can be time-consuming. Our PEO service provides the launch pad for companies to expand their reach in Germany and will make your expansion go smooth and hassle-free. Germany is a commercial and economic powerhouse, renowned for its industry, manufacturing and engineering and is Europe’s leading exporter. The employment market boasts a highly educated, skilled and motivated workforce, making Germany a hugely appealing market for growing businesses and international expansion.

How Germany Professional Employer Organization (PEO) works

Bradford Jacobs understand businesses have individual requirements, often creating unique recruitment situations – and Germany is no different with some individual legislative requirements that take careful management. This is why Bradford Jacobs’ Employer of Record (EOR) services provide a consultative approach and tailor-made solution for each client, because we know one size does not fit all. Our EOR agencies in Germany enable clients to operate staff in-country with no worries over HR services, tax, payroll, hiring and firing or having to respond to frequent changes in local regulations and employment law. As global EOR and Professional Employer Organization (PEO) experts we follow employment contract best practices and also guarantee to keep you updated on German employment law changes.  We also assist with registration of your employees with the German tax and social security system. Bradford Jacobs not only help with this process but also navigate the complex administration of the German payroll system.

As part of our service, we can administer the returns and associated payments for wage tax and social security contributions directly from our payroll system to the tax authority, relieving you of the following responsibilities:

  • Registering with the German Tax Office
  • Registering with the Sozialversicherungen (Social Security Organisations)
  • Creating employment contracts
  • Applying special expatriation status (if applicable)
  • Calculating monthly salary and creating payslips
  • Researching available tax free allowances
  • Submitting wage tax returns and national insurance forms
  • Corresponding with involved parties
  • Annual accounts, administration and year-end statements
  • Creating payment schedule for wage tax, national insurances, and net wages
  • Personal income tax returns

This step-by-step guide highlights the simplicity of having Bradford Jacobs provide your blueprint for expansion into the vibrant German economy.

  • Your company is ready to deploy an existing employee or recruit in Germany
  • Once the candidate is selected, Bradford Jacobs step in as EOR through our legal German entity to guarantee compliance with employment contracts, payroll, HR, tax and where required, German visas and work permits
  • You have daily control of the employee, while Bradford Jacobs manage all work-related registration formalities and our consultants ensure employees are aware of holidays, benefits and entitlements policies
  • Employee sends us completed time sheets and approved expenses claims and we invoice you, the client. When paid, we deduct all contributions to German authorities and transfer the balance into employee’s nominated account
  • Within a few days your company has international presence in a new market, in prime position to explore further expansion without having risked the expense or hassle of setting up your own subsidiary or branch office

Using German Professional Employer Organization Provider Features and Benefits

Bradford Jacobs’ international Employer of Record (EOR) and Professional Employer Organization (PEO) employment solutions enable employers to have their mobile workforce legally and officially employed in Germany as an efficient, fast and stress-free alternative to the time-consuming, hazardous and expensive exercise of establishing a legal entity in-country. Employers select their candidate – Bradford Jacobs handle the rest. We provide:

  • Customized solutions for all nationalities moving to work in Germany
  • Local specialists deliver ongoing business support
  • Extensive EOR expertise ensures employees benefit from any treaties on expatriate tax, double taxation treaties, reclaimable expenses or social security agreements
  • If employee uses own accountant, fees are covered by Bradford Jacobs to the level charged by our accountant
  • Five million Euros cover for employers’ business liabilities
  • One-to-one contact with Bradford Jacobs’ consultants ensure employee can concentrate on work
  • Germany Professional Employer Organization Features and Benefits for Employer
  • Rapid solution to on-boarding employees for your international expansion in Germany
  • Total control over operating budgets as all employer costs are detailed at outset for full transparency
  • Time efficient – minimal paperwork removes red tape that would be involved in setting up a subsidiary
  • Expert guidance with employment and compliance issues
  • Reduced accountancy and legal costs
  • Bradford Jacobs’ services include all statutory professional insurances
  • German Professional Employer Organization Features and Benefits for Employee
  • Worry-free compliant local employment contract
  • On time and 100% accurate salary payment
  • One-to-one professional HR advice on employment-related issues
  • Updates on tax and compliance regulations

German Professional Employer Organization Contract of Employment Benefits

  • Employee receives comprehensive employment contract, in their own language choice. German translations are only mandatory in cases of litigation
  • Prior to contract offer, Bradford Jacobs provide overview of all German statutory provisions, HR regulations and protocols
  • Bradford Jacobs’ advisers will recommend where provisions can be enhanced so employers can offer a competitive salary and benefits package
  • Salary, commission, bonuses and benefits are all contractually agreed with the employer
  • German Professional Employer Organization Human Resources Services
  • On-call service to assist with routine HR concerns such as absence management and processing expenses
  • Guidance with German compliance rules, such as any legal obligation to record hours worked and overtime provisions
  • Prompt 24/7 support with disciplinary or grievance issues needing urgent response
  • Regular updates and on-call advice to ensure ongoing compliance with changes in German employment law
  • Liaison with employees to ensure they are up to date with companies’ internal policies and handbooks
  • Accident insurance as and if required by German law is provided as standard, covering occupational and commuting accidents and occupational illness

German Professional Employer Organization Payroll Services

  • Fully-compliant international EOR / PEO funding process, ensuring employees and competent authorities are paid electronically on time into nominated bank accounts
  • Statutory filing, submission and end-of-year reporting completed as standard
  • Liability payments made in accordance with German requirements to the respective competent authorities well in advance of deadlines
  • Payments made to employees on fixed weekly/bi-weekly/monthly basis, as required, in Euros
  • Electronic pay slips provided for employees
  • Compensation and benefits in Germany are also covered by EOR / PEO services.
  • Bradford Jacobs are confident you will share a long and mutually beneficial relationship with your staff. However, if an employee decides to move on be assured all necessary leaving documents required by him or her will be issued promptly and efficiently.