Kenya Payroll Services

At Bradford Jacobs, we navigate the administration of the Kenyan payroll system for you. We do the work, so you do not have to.

Kenyan Payroll

The Republic of Kenya occupies a strategic position among East African economies, and has the region’s largest port, Mombasa, to open up global trade routes through the Indian Ocean. Kenya’s capital city, Nairobi, is East Africa’s leading business and financial hub and benefits from the country’s growing ICT, start-up and digital sectors. These are major attractions for foreign companies planning to hire staff in Kenya and operate their payroll.

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Running a payroll system, however, is one of the many major commitments companies face as they build their global profile. This commitment also means complying with every aspect of the Employment Act as it strictly applies employment legislation… this is why you need Bradford Jacobs at your side.

We have total understanding of all the issues surrounding Kenya’s payroll regulations, employment contracts, taxes and labour laws, and we can guarantee your compliance in all areas.

Bradford Jacobs’ Professional Employer Organisation (PEO) and Employer of Record (EOR) platforms and networks provide complete answers to every question your company will encounter before you move into the economy, especially when it comes to operating payroll.

  • Remote payroll – This option allows businesses to operate under a single payroll system, by adding employees in Kenya to your parent company’s payroll. However, these employees must operate under different regulations, which is likely to cause problems.
  • Internal payroll – You may operate payroll for your subsidiary, especially if you are committed to growing your company’s presence in Kenya. However, this does require hiring dedicated HR staff who understand Kenyan employment and compliance laws.
  • Kenyas’ payroll processing company – If you are considering outsourcing, then working with a Kenyan payroll company will help in processing your payroll – but not when it comes to compliance.
  • Kenyas’ payroll outsourcing – However, there is another option available that solves both concerns – by working with Bradford Jacobs. We can handle payroll and compliance for all your employees in Kenya. We take the administrative stress off your shoulders so you can focus on what you do best.

Foreign companies expanding their operations into Kenya need to open a subsidiary to be able to efficiently hire staff and manage their payroll. The typical choice is to open a private limited company, also known as a limited liability company, which is governed by the Companies Act. Once established, procedures for onboarding employees in Kenya generally include the following:

  • Verify the employee’s Personal Identification Number (PIN), which is also known as the Kenya Revenue Authority (KRA) PIN, and register them with the KRA
  • Verify the employee’s National Social Security Fund (NSSF) number and their National Hospital Insurance Fund (NHIF) number and register them with both authorities
  • In the case of foreign employees, supply their Alien Card or passport, with a letter from the company confirming their appointment
  • Register employee with the relevant local authority
  • Agree a contract, either verbally or in writing as both are legally acceptable. Where employment under an oral agreement exceeds three months, it must be placed in written form

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