How To Get the Most Out of Your Employee Onboarding Process

According to some research, 69% of employees said that they were more likely to stay at a company longer if they had a good onboarding process. 

Many companies don’t put a lot of effort into the new employee onboarding process, but it’s just as crucial as any of the other recruiting process stages.

So how do you ensure you have the best onboarding process? Keep reading to find out all you need to know!

Complete All the Paperwork

First, you’ll want to ensure that you have them complete any paperwork that you’ll need for their employee file. You’ll need to have paperwork for their benefits, healthcare, payment deposit, and personal information.

Try and complete this as much as possible on the first day so that you get it out of the way, and then you can focus on even more important matters. To make sure that you didn’t miss anything, you should also have an employee onboarding checklist. 

Make Employees Feel Welcome

Once all of the administrative paperwork is out of the way, you’ll want to make employees feel as welcome as possible. You may even want to have a group of employees who are dedicated to helping new hires and showing them around the company. 

You’ll want a group of people who are available to the new hires to answer any questions they might have either in a social or work capacity. When employees feel like they have a network to rely on, they’ll feel more comfortable at your company. 

If you don’t have an employee welcoming group, you should offer the employee some SWAG to welcome them to the team. It doesn’t have to be anything big, but you might want to send them flowers, small gifts, coffee mugs, or balloons. 

Showcase Your Values and Culture

During the onboarding, you’ll want to showcase your culture and values to the employee so that they know what to expect. These will also influence how they work, and they’ll know what’s expected of their performance early on. 

You’ll be able to speed up your onboarding time and get employees up to speed as much as possible. 

Plan Their First Week

While the first day is important, you should have the whole week planned out. This will make sure that the entire first day isn’t packed too much and overwhelming. 

You should figure out what they absolutely need to know on the first day and then plan the rest of the days out for less important information. 

During the first day, they should have all their passwords, learn about the administrative processes, how to communicate with their employees, and introduce them to the other employees. 

Provide Important Information

The employee handbook should have as much important information that an employee will need. This is great to give new employees, but you should leave them with enough time to properly review it and get an understanding of how your company works. 

You should also give them any information about their job responsibilities and the department as well. You could give them organizational charts, a copy of the job description with all of their responsibilities, and processes and procedures that they should follow.

Make a Longterm Plan

In addition to planning the first week, you need to have a plan for the next month as well. This will give the new hire a clear path on how things will go and what to expect during a time when anything is new.

You should also make sure that they have a buddy or a mentor who will teach them all of the processes and answer any of their questions. Any way that you can make them feel more comfortable as soon as possible is the best. 

Give a Tour of the Office

If you’re in a large office, you can help your employee get familiar with the layout by giving them a tour. If it’s large enough that they may not be able to find their way, you can also give them a map. 

You’ll also want to show them where their desk is, where you’ll hold meetings, where their coworkers sit, and where to find supplies.

You should also show them where to get snacks, find the breakroom, and find the bathrooms. 

Ensure the Technology Is Set Up

Your human resources department will need to partner with your IT department to make sure that the new hires have all of the technology set up. This means that all of the software should be set up with the ability to create new user profiles. 

They should also have all the equipment they need, like laptops, a mouse, keyboard, monitors, and a headset or anything else they might need. Someone should also show them how to set up their voicemail and email accounts so that they can start receiving messages.

Find a Mentor

Lastly, make sure that the new employee has a mentor that can help them learn about the new company. This is important for helping the employee learn about the culture and their position so that they can start performing well as soon as possible.

Discover More About How to Improve Your Employee Onboarding Process

These are only a few strategies you can use to improve your employee onboarding process, but to have a successful onboarding process, you need a good recruiting process.

Thankfully, we’re here to help you through every stage of the process to ensure you have the most successful hires.

Check out our website to learn more about how our services can help you out!